Meeting request email writer
Write a meeting request that explains the purpose, expected outcome, and scheduling choice.
Make it yours
See an example
Illustrative example, written for Jeeves.
- Purpose and people
- Maya asks Ellis to discuss the fictional Harbor Notebook Co. checkout display. Need to choose a shelf position and agree who will measure it.
- Scheduling details
- 20-minute video call. Tuesday November 10 at 10:00 a.m. Pacific or Wednesday November 11 at 2:00 p.m. Pacific. Ask which works. No video link yet.
Example result
Subject: 20 minutes to plan the checkout display
Hi Ellis,
Could we set up a 20-minute video call to plan the Harbor Notebook Co. checkout display? I would like us to leave with a preferred shelf position and a clear plan for getting the measurements.
We can use the time to:
• Compare the shelf positions you are considering.
• Choose the most practical position to measure first.
• Agree who will take the measurements and share them.
Would Tuesday, November 10 at 10:00 a.m. Pacific or Wednesday, November 11 at 2:00 p.m. Pacific work for you?
Once we agree on a time, I can arrange the video link.
Thanks,
Maya
Get a better result
- State the decision or outcome that needs a meeting.
- Supply real time options, duration, and time zone.
- Review the schedule and add the meeting link when available.
Before you use the result
- The tool does not read calendars, reserve rooms, or send invitations.
- Time zones and dates must be supplied and checked by you.
Common questions
Can I ask for availability instead of offering times?
Yes. Leave out time options and say which days, duration, or time zone would help narrow the request.
Will it include an agenda?
It can include a short agenda based on the purpose you provide. Detailed preparation belongs in a separate agenda.